• Update and maintain Core HR within SELIA database
• Update LMS/TMS for training within SELIA
• Liaise with Tier 1 to book Safran University training
• Work with HR manager to organise local training courses
• Update Timetastic holiday booking system
• Track Absences and ensure RTW forms are returned
• Photocopying, scanning, filing, printing and collating documents in line with the company procedure.
• Assist in Payroll and benefit administration tasks.
• Ensure all overseas VISA documentation is compliant – update and maintain Sponsorship Management System (SMS)
• Become proficient with all HR systems and act as first point of contact for queries on these from employees and managers.
• Understanding the Microsoft Office system to be able to produce presentations, spreadsheets and word documents, including assisting with the editing of both departmental and external newsletters.
• Carryout administrative duties to support HR, including note-taking for meetings, verifying documentation, filing, creating reports, mail merges, sending of correspondence.
• Ensure all employee and training files/systems are complete and up to date.
• Support general HR administration on activities such as leavers, transfers, contracts and maternity and paternity leave.
• Take a pivotal role in administrative projects.
• Attend meetings at other locations as required
• Undertake any other duties as reasonably required within your competency.
• Adhere to all Group policies and procedures.
• Undertake any training and development activities at the request of your line manager.
• Take care of your own safety and the safety of others at all times by complying with the Health & Safety Policy at all times.
• Perform job responsibilities to the level identified in Internal Control procedures, policies and standards. Maintain an understanding of internal control standards. Represent the company in a professional manner at all times.

Experience/Skills

• Demonstrable experience of working in a demanding administration role.
• Proficient with Microsoft Package (in particular: Word, Powerpoint, Email & Excel).
• Experience of working with a multitude of stakeholders at various levels.
• Able to adapt to a role that will evolve and contribute to the development of the role.
• Ability to work in a professional and confidential manner.
• Excellent communication skills and willing to provide an excellent standard of customer service.
• Ability to multitask, as the role includes daily task variety and the need to adapt to task presented.
• Able to self-manage delegated tasks.

• Previous experience within a dynamic, responsive, fast paced team.
• Previous experience working within a recruitment, HR or L&D Admin role.