Evolution Jobs

Senior Document Controller

Senior Document Controller

Job TypeContract
Real Time Recruitment Solutions https://www.rtrs.co.uk

Position – Senior Document Controller
Type – Contract
Rate – Circa £30.00 per hour OR PAYE equivalent (DOE)
Duration – 12 Months +
Hours – Typically 40 hours per week
Determination – Inside IR35
Security – UK BPSS / SC Security Clearance to be in place
Location – Aldermaston, Berkshire UK
Start Date – ASAP ?

Job Purpose;
The Senior Document Controller is responsible for document management independently and primarily in complex situations across P3M.
The Senior Document Controller is able to establish and maintain the document management plan and process through the project lifecycle. 

Key Responsibilities;
Top 5 Major Tasks and Activities ? Registering and capturing of documents in the Electronic Document Management System (EDMS) – including Cavendish, Client or any relevant sub-contractors documentation.
? Review of document formats, coding and adherence to checking & approval processes for signatures.
? Circulation of documents for review, information, acceptance etc.
? Provision of daily/weekly and monthly status reports.
? Archiving, closeout and handover at project completion.

Additional Key Accountabilities;
? Allocation of Cavendish and Client document numbering systems.
? Administration of the EDMS, performing Super user permission e.g. creating vaults, managing users and their permissions, adding and changes to the workflows, data cards and reports.
? Manage the Document Control Group shared Inbox.
? Control of electronic document and drawing files.
? Circulation of documents for review, information, acceptance etc.
? Document revision process and retention.
? Document filing and retention – both hard copy and electronic.
? Issue of controlled documentation as required.
? Ensure all deliverables required for handover to the Client are stored during the project or interim delivery at agreed stages.
? Liaison with Client Document control team and DMS.
? Development of good practise processes and instructions.
? Training and development of all stakeholders involved in the document processes.
? Coaching, mentoring and development of staff in document management processes and on the Cavendish Nuclear EDMS.
? Establish and maintenance of governance measures.
? Attending and contributing the business Document Management Specialist Interest Group/Communities of Practise. 

Key Outputs / Deliverables:
Business Unit

? Document Control System
? Document Distribution Matrix
? Master Document/Deliverables register
? Supplier Document Distribution Matrix
? Supplier Document/Deliverables register
? Daily/Weekly/Monthly Status updates
? Lessons learned Updates
? PM Controls Framework