Senior Commercial Manager
Location – Cambridge
The Commercial Manager/Contracts Manager will control the project’s commercial and contractual position through the application of knowledge and experience in risk management, project cost control, contract and sub contractor management and the financial management of the project through the application of expert knowledge of labour, materials and subcontracting cost with an understanding of the implications of design decisions, scope changes and project delays.
Key Areas of Responsibility;
– Assist in the management of the flow of information to and from the Company to ensure
compliance with the contract programme and contractual commitments. Comply with Global Major Projects (GMP) reporting procedures as set out in the GMP Management Operating System document.
– Assist the Project Director and package Project Managers to prepare Contractual
correspondence with reference to specific entitlements and time bars as set out in the Contract (e.g. EOT, delay notices, variations).
– Work with the Project Director to develop a site handbook highlighting the project team’s
commercial and contractual requirements relating to rights and obligations under contract,
key processes and requirements for the development and submission of claims for variations, extension of time and other claims.
– Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
– Liaise with the Pacific Commercial Manager and legal support as required.
– Manage the variation process, claims and where appropriate negotiations
– Manage the EOT process, claims and where appropriate negotiations
Further areas of responsibility;
– Agree all subcontractors contractual and performance issues, including authorization of
payment on account.
– Assist in the management of the central register of and the issue and retrieval of all Bonds / Guarantees and Warranty documentation.
– Ensure sufficient records are kept and all relevant contractual notices are issued throughout the project to secure the Company position and that of any subcontractors including facilitating and/or negotiation of claims while work is in progress
– Maintain accurate contract files for all correspondence and other related contractual
documentation, including transfer to company archive after issue of final certificate.
– Assist with mediation, adjudication, arbitration or litigation in the event a dispute cannot be resolved by negotiation
– Maintains customers satisfaction at acceptable levels and promptly resolves customer issues
– Lead the preparation and submission of regular job costing reports, including forecasts, cash flow, labour profiles and other Honeywell reporting requirements.
– Maintain accurate Bill of Quantities showing actual costs incurred, committed costs, forecast uncommitted, contingency reserves and variances from budget.
– Assist in the collection of retention amounts and the collection of all Final Certificates.
– Lead the change order management process and keep the change order register current to enable financial reporting
– Minimizing deviation through rigorous cost control and forecasting
– Close control and accountability for the accuracy of the EAC
– Close control of subcontract/supplier accounts and costs
– Successful claim strategies deployed resulting in Customer agreement of variations, progress claims and delay claims
– Early reporting of risks / opportunities and potential deviation
– Well managed Project Reviews providing early reporting and clear/concise information about the project financial status.
Qualifications/ Experience/ Knowledge;
Education / Qualifications
• Relevant degree or diploma qualification desired, likely to include Quantity Surveying, Construction Management, Engineering or Building Services.
• Project management education or certification desirable
• Membership of a QS body (e.g. AIQS, RICS) is an advantage Experience
• Thorough understanding of Project operations in a commercial hard dollar construction environment is essential
• Experience in quantity surveying/cost management/contract administration on construction projects is essential
• Risk management as it relates to the commercial and contract success of the project
• Experience of Contract law and Security of Payment Acts preferred
Professional Skills / Knowledge;
• Essential – Ability to obtain State and Federal security clearances to the required level.
• Essential – To be co-located with the designated Project Manager(s) in Honeywell office and/or at project site office(s).
• Knowledge of HVAC, Building Management Systems, Fire Alarm Systems, and Security Systems is an advantage
• Fluency in Microsoft Office and Excel is essential.
• Strong oral and written communication and numeracy skills.
• Demonstrated ability to lead a team
• Financial Skills – The ability to understand financial data at contract level and identify appropriate actions indicated by variances to ensure key metrics are achieved.
• Operational Analysis – The ability to obtain relevant information on operational issues from multiple sources, think broadly about those issues and recognize trends/possible cause-effect relationships.
• Decision Making – The ability to make considered and effective decisions and take clear action to address issues.
• Execution – The ability to mobilize resources and develop and implement action plans / control mechanisms to achieve desired results and deliver on commitments.
• Risk Management – The ability to understand the implications and assess the appropriate degree of acceptable risk and take actions to minimize risk.
• Customer Relationship – The ability to build and maintain effective relationships with customers based on trust and mutual understanding.
• Delegation – The ability to achieve results through the transfer of decision-making authority and task accountability to appropriate team members setting clear time scales
• Communication – The ability to engage employees by providing relevant information in a timely manner using clear and compelling messages and by listening to and valuing input from employees.
• Drive for Results – The ability to demonstrate energy and determination to achieve results and improvement by overcoming obstacles, remaining effective despite setbacks and challenging current thinking.